Quickly get a graphical view of your department workload. As project tasks are assigned to team members, the workload meter is automatically updated. Admation sends alerts when a department or resource is nearing or over capacity.
Each user in a Department sets their core working hours, along with their holidays which we refer to as User Capacity. This info allows us to easily calculate a Department’s Capacity for any given period (hours x resources x days), and generate weekly and monthly reports.
Account Managers and Project Managers can brief tasks to departments. Admation’s Task Briefing Form captures which project the task is for and gives you a dedicated field to write the task brief. You can also upload attachments or link existing Project Documents to the Task. This is handy for all stakeholders as everything you need to complete the Task is clearly communicated in one central location.. Optionally you can communicate the Task Effort in hours.
Each user has a dedicated My Tasks view. Here they can see what’s on for the day or week. To capture time they can use the timer to start and stop recording time against a task.
As users capture time it is automatically recorded to their Timesheet. We know that users detest completing time sheets so we automate many parts and make it as simple as possible.
Resource Utilisation & Forecasting
Weekly and monthly summaries are generated on demand providing a complete view of resources utilised for any given period. These reports make it easy to identify where project schedules overlap and planned work exceeds available resource. This information simplifies your resource planning.
Knowing in advance when you need extra Resources avoids last-minute crisis. Optimize Resource Utilization!
As a manager you can sort your Department Tasks by Deadline (Default), Client, Campaign or Task Type. Having a complete list of tasks for your department on hand, reduces the risk of missing a deadline and quickens action when you need to push a campaign through.
Admation allows you to easily communicate when task needs to be spread across multiple days. For example, when a creative needs to spend 2 days working on concepts over the next 5 days.
Admation also enables you to allocate a percentage of a resource across the period of the project. For example, it is easy to allocate 10% of an Account Director across each day of the project.
Learn more about selecting the right marketing approval workflow software for your team.